Sunday, May 3, 2009

Window XP - Keyboard Short Cuts

Do you know them All?

CTRL+C (Copy)

CTRL+X (Cut)

CTRL+V (Paste)

CTRL+Z (Undo)

DELETE (Delete)

SHIFT+DELETE (Delete the selected item permanently without placing the item in the Recycle Bin)

CTRL while dragging an item (Copy the selected item)

CTRL+SHIFT while dragging an item (Create a shortcut to the selected item)

F2 key (Rename the selected item)

CTRL+RIGHT ARROW (Move the insertion point to the beginning of the next word)

CTRL+LEFT ARROW (Move the insertion point to the beginning of the previous word)

CTRL+DOWN ARROW (Move the insertion point to the beginning of the next paragraph)

CTRL+UP ARROW (Move the insertion point to the beginning of the previous paragraph)

CTRL+SHIFT with any of the arrow keys (Highlight a block of text)

SHIFT with any of the arrow keys (Select more than one item in a window or on the desktop, or select text in a document)

CTRL+A (Select all)

F3 key (Search for a file or a folder)

ALT+ENTER (View the properties for the selected item)

ALT+F4 (Close the active item, or quit the active program)

ALT+ENTER (Display the properties of the selected object)

ALT+SPACEBAR (Open the shortcut menu for the active window)

CTRL+F4 (Close the active document in programs that enable you to have multiple documents open simultaneously)

ALT+TAB (Switch between the open items)

ALT+ESC (Cycle through items in the order that they had been opened)

F6 key (Cycle through the screen elements in a window or on the desktop)

F4 key (Display the Address bar list in My Computer or Windows Explorer)

SHIFT+F10 (Display the shortcut menu for the selected item)

ALT+SPACEBAR (Display the System menu for the active window)

CTRL+ESC (Display the Start menu)

ALT+Underlined letter in a menu name (Display the corresponding menu)

Underlined letter in a command name on an open menu (Perform the corresponding command)

F10 key (Activate the menu bar in the active program)

RIGHT ARROW (Open the next menu to the right, or open a submenu)

LEFT ARROW (Open the next menu to the left, or close a submenu)

F5 key (Update the active window)

BACKSPACE (View the folder one level up in My Computer or Windows Explorer)

ESC (Cancel the current task)

SHIFT when you insert a CD-ROM into the CD-ROM drive (Prevent the CD-ROM from automatically playing)

CTRL+SHIFT+ESC (Open Task Manager)

If you press SHIFT+F8 in extended selection list boxes, you enable extended selection mode. In this mode, you can use an arrow key to move a cursor without changing the selection. You can press CTRL+SPACEBAR or SHIFT+SPACEBAR to adjust the selection. To cancel extended selection mode, press SHIFT+F8 again. Extended selection mode cancels itself when you move the focus to another control.

CTRL+TAB (Move forward through the tabs)

CTRL+SHIFT+TAB (Move backward through the tabs)

TAB (Move forward through the options)

SHIFT+TAB (Move backward through the options)

ALT+Underlined letter (Perform the corresponding command or select the corresponding option)

ENTER (Perform the command for the active option or button)

SPACEBAR (Select or clear the check box if the active option is a check box)

Arrow keys (Select a button if the active option is a group of option buttons)

F1 key (Display Help)

F4 key (Display the items in the active list)

BACKSPACE (Open a folder one level up if a folder is selected in the Save As or Open dialog box)

Windows Logo (Display or hide the Start menu)

Windows Logo+BREAK (Display the System Properties dialog box)

Windows Logo+D (Display the desktop)

Windows Logo+M (Minimize all of the windows)

Windows Logo+SHIFT+M (Restore the minimized windows)

Windows Logo+E (Open My Computer)

Windows Logo+F (Search for a file or a folder)

CTRL+Windows Logo+F (Search for computers)

Windows Logo+F1 (Display Windows Help)

Windows Logo+ L (Lock the keyboard)

Windows Logo+R (Open the Run dialog box)

Windows Logo+U (Open Utility Manager)

Right SHIFT for eight seconds (Switch FilterKeys either on or off)

Left ALT+left SHIFT+PRINT SCREEN (Switch High Contrast either on or off)

Left ALT+left SHIFT+NUM LOCK (Switch the MouseKeys either on or off)

SHIFT five times (Switch the StickyKeys either on or off)

NUM LOCK for five seconds (Switch the ToggleKeys either on or off)

Windows Logo +U (Open Utility Manager)

END (Display the bottom of the active window)

HOME (Display the top of the active window)

NUM LOCK+Asterisk sign (*) (Display all of the subfolders that are under the selected folder)

NUM LOCK+Plus sign (+) (Display the contents of the selected folder)

NUM LOCK+Minus sign (-) (Collapse the selected folder)

LEFT ARROW (Collapse the current selection if it is expanded, or select the parent folder)

RIGHT ARROW (Display the current selection if it is collapsed, or select the first subfolder)

After you double-click a character on the grid of characters, you can move through the grid by using the keyboard shortcuts:

RIGHT ARROW (Move to the right or to the beginning of the next line)

LEFT ARROW (Move to the left or to the end of the previous line)

UP ARROW (Move up one row)

DOWN ARROW (Move down one row)

PAGE UP (Move up one screen at a time)

PAGE DOWN (Move down one screen at a time)

HOME (Move to the beginning of the line)

END (Move to the end of the line)

CTRL+HOME (Move to the first character)

CTRL+END (Move to the last character)

SPACEBAR (Switch between Enlarged and Normal mode when a character is selected

CTRL+O (Open a saved console)

CTRL+N (Open a new console)

CTRL+S (Save the open console)

CTRL+M (Add or remove a console item)

CTRL+W (Open a new window)

F5 key (Update the content of all console windows)

ALT+SPACEBAR (Display the MMC window menu)

ALT+F4 (Close the console)

ALT+A (Display the Action menu)

ALT+V (Display the View menu)

ALT+F (Display the File menu)

ALT+O (Display the Favorites menu)

CTRL+P (Print the current page or active pane)

ALT+Minus sign (-) (Display the window menu for the active console window)

SHIFT+F10 (Display the Action shortcut menu for the selected item)

F1 key (Open the Help topic, if any, for the selected item)

F5 key (Update the content of all console windows)

CTRL+F10 (Maximize the active console window)

CTRL+F5 (Restore the active console window)

ALT+ENTER (Display the Properties dialog box, if any, for the selected item)

F2 key (Rename the selected item)

CTRL+F4 (Close the active console window. When a console has only one console window, this shortcut closes the console)

CTRL+ALT+END (Open the Microsoft Windows NT Security dialog box)

ALT+PAGE UP (Switch between programs from left to right)

ALT+PAGE DOWN (Switch between programs from right to left)

ALT+INSERT (Cycle through the programs in most recently used order)

ALT+HOME (Display the Start menu)

CTRL+ALT+BREAK (Switch the client computer between a window and a full screen)

ALT+DELETE (Display the Windows menu)

CTRL+ALT+Minus sign (-) (Place a snapshot of the entire client window area on the Terminal server clipboard and provide the same functionality as pressing ALT+PRINT SCREEN on a local computer.)

CTRL+ALT+Plus sign (+) (Place a snapshot of the active window in the client on the Terminal server clipboard and provide the same functionality as pressing PRINT SCREEN on a local computer.)

CTRL+B (Open the Organize Favorites dialog box)

CTRL+E (Open the Search bar)

CTRL+F (Start the Find utility)

CTRL+H (Open the History bar)

CTRL+I (Open the Favorites bar)

CTRL+L (Open the Open dialog box)

CTRL+N (Start another instance of the browser with the same Web address)

CTRL+O (Open the Open dialog box, the same as CTRL+L)

CTRL+P (Open the Print dialog box)

CTRL+R (Update the current Web page)

CTRL+W (Close the current window)

Some keyboard shortcuts may not work if StickyKeys is turned on in Accessibility Options.

Some of the Terminal Services client shortcuts that are similar to the shortcuts in Remote Desktop Sharing are not available when you use Remote Assistance in Windows XP Home Edition.

Wednesday, April 22, 2009

Listen to audio files using Gmail

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One of the most overlooked features in Gmail, in my opinion, is the built-in MP3 player. It’s a stripped down version of the Google Video player and it actually works extremely well.

I have started to listen to a lot of podcasts on the net, mainly news and German learning courses, and sometimes when I am out and about, I want to listen to one of them. But if I am using someone else’s computer, I can’t just decide on my own initiative to download Winampor iTunes. This is where Gmail’s MP3 player comes riding in to save the day.

Before leaving home, if you think that you may want to listen to a podcast while you’re out, just email the MP3 file to your Gmail account.

Then just open the email, click on “play” (watch you don’t click “download” accidently!) and a small pop-up window will open with the player. It will then immediately start to load and play.

For it to work, you will need the latest version of Adobe Flash Player installed on the computer.

Quickly rename A LOT of files



To rename a bunch of files with the same name and consecutively number them follow these steps:

  1. Open a folder with files you wish to rename.
  2. Select all the files you wish to rename.
  3. Right-click on the first file in the list and select “Rename” from the menu.
  4. Now enter the name you wish to give all of the files. Make sure you don’t remove the .filetype if it is shown. Enter a (1) (preceded by a space) as the final part of the name so that all files are numbered consecutively. (edit: you can use any number as a starting point)

So if you started with a bunch of files called DCIM1234.JPG through DCIM1599.JPG you can quickly convert them to AskTheAdminPics(1).jpg through AskTheAdminPics(365).

Back up files to email with just one right-click


These days, with 7 GB+ Gmail accounts and unlimited Yahoo accounts, email addresses are being used for more than just email. Many people email themselves backups of many things including important documents, music, photos, video files and much more.  This way, they are not screwed if the original copy is destroyed or goes missing.  Plus their files are accessible from any internet-enabled PC.

But it can be a drag. First you have to open a new email window, then you have to click on the attachment link, find the attachment then fill out the email address… there must be an easier, faster way to email yourself a backup of something right?   Well there is - the rather unoriginally named BackupToEmail.

This nifty little program installs an option in your Windows Explorer right-click menu which enables you to right-click on a file, choose the backup option and have it immediately sent to your designated email account.   It also installs a link in your right-click “send to” options which zips and sends the file to you.

When you first set it up, you need to tweak the program to suit yourself :

The beauty of this is that it is not locked into one email service - whether you use Gmail, Yahoo, Hotmail or a really obscure service, it still works.  It also supports multiple email addresses. Now just right-click on your desired file in Windows Explorer, choose “Backup to email” and it immediately starts sending via a SSL SMTP server:

The file arrives in your email extremely fast, and so far, I’ve seen nothing to give me cause for concern.  It does what it claims to do. If you like, you can also alter the registry settings if you don’t like “Backup to email” in your right-click menu.  Using this program, you can email backups to yourself in a matter of seconds - and you’ll wonder how you managed to survive without it up to now.

Wednesday, April 8, 2009

Sync-Don't Copy. Briefcase feature in Windows

If you maintain a backup of all your files on an external storage media (hard drive, USB etc) and each time you have to update the back up it takes hours before the "copy"ing is over and you are sick of it, then this post is for you.
In the days of Windows 2000 you must have noticed an icon on your desktop "My Briefcase", which you probably never used and therefore microsoft decided to remove it (atleast from the desktop). This feature is actually is very helpful in maintaining and reducing the time for back up.

All you need to do is connect your external storage media to the computer > open the Hard Drive Folder > File > New > Briefcase and a Brief case icon will get created in your External Storage Media.

Now go to the folder on your computer which needs backing up and simply drag and drop it into this Briefcase icon. First time it will take a little while for the folder to copy, since all the files and folders are being copied for the first time. This way you can drag and drop all the folders you need to back up seperately or may be drag and drop your entire internal drive.

After several days (depending upon you usage), when you feel the need to update your back up, simply connect the external storage media to your computer and double click on the brief case and the briefcase will immidiately determine which of your folders needs updating, by comparing it with the original files on the computer and the same will be visible as status in front of the folder names in the briefcase. Now all you need to do is select the folder you want to update and click on "update this item" under "briefcase tasks" on the task menu (left coloumn) of the briefcase. The briefcase will display the changes required and update the back up after confirmation from you. That's it...

The following points need to be noted:

1) Any deletion of files/folders in the original folder will be deleted in the back up
2) Any changes made in the files will be made in the backed up files as well
3) Simmilarly any changes made in the back up files/folders in the briefcase, through some other computer, such as editing or deletion will get replicated in the original folder.

So, basically briefcase feature synchronizes your files and folders with the backup instead of copying it all over again, hence saving time.